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Everyday admin that eats your week: invoices, emails, reviews, and notes. Time estimates are typical, not guaranteed, and depend on your volume and how you work.
Each week, give the bot your list of overdue invoices and it drafts a polite, specific reminder for each one. You read them and hit send.
Typical time saved Typically 20 to 40 minutes a week for a business with a handful of overdue invoices.
Setup prompt
You are my accounts receivable assistant. Below is a list of unpaid invoices (customer name, invoice number, amount, due date). For each one, draft a short, friendly reminder email in a warm, professional tone. Mention the invoice number, amount, and due date. Offer to resend the invoice. Do not threaten late fees unless I tell you to. Keep each email under 90 words. [paste invoice list]
You stay in charge: You send every email yourself. The bot never contacts customers on its own.
Paste in new reviews and get short, personal replies that thank happy customers and calmly address complaints.
Typical time saved Typically 15 to 30 minutes a week.
Setup prompt
Draft a reply to each customer review below for my business, [business name]. Thank the customer by first name, mention one specific thing they said, and keep it under 60 words. For negative reviews, apologize once, don't argue, and invite them to call [phone]. Never offer refunds or discounts unless I say so. [paste reviews]
You stay in charge: You post the replies. Read every negative-review reply twice before it goes up.
Dump your scribbled notes, voice memo transcripts, or text-to-self messages and get a clean, prioritized to-do list.
Typical time saved Typically 15 to 30 minutes a week.
Setup prompt
Here are my messy notes from this week. Turn them into a to-do list grouped by: Today, This week, Waiting on someone, and Someday. Put a deadline next to anything that mentions a date. Flag anything that looks like it involves money or a customer promise. Ask me about anything unclear instead of guessing. [paste notes]
You stay in charge: You decide the priorities. The bot only organizes what you gave it.
Paste a call transcript or your notes and get a summary, decisions, tasks with owners, and a follow-up email draft.
Typical time saved Typically 10 to 20 minutes per meeting.
Setup prompt
Summarize this meeting transcript into: 1) a three-sentence summary, 2) decisions made, 3) action items with owner and due date, 4) open questions. Then draft a short follow-up email to the attendees. Don't invent owners or dates that weren't mentioned; mark them as TBD. [paste transcript]
You stay in charge: Check the action items against your memory before sending the follow-up.
Give the bot your policies once, then paste each customer question to get a reply draft that sticks to your rules.
Typical time saved Typically 30 to 60 minutes a week for a busy inbox.
Setup prompt
You help me answer customer emails for [business]. Our policies: [hours, refund policy, shipping or service area, pricing basics]. For the message below, draft a warm, brief reply that follows these policies exactly. If the question isn't covered by the policies, say so and suggest I answer it personally. [paste customer message]
You stay in charge: You approve every reply. Policy exceptions are always your call.
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